SmartERPlanning case study

Back-Office Process Management tool

Overview
Business needs
Technologies
Process
Team
Result

Overview

As a company is growing, it often finds itself in a position where current systems no longer support the needs of an organization. At Devapo we needed a new solution for HR, that could streamline reporting and monitoring the attendance of employees, so we created a customized software.

Overview

The business needs

To support our Back-Office Team, we needed to create a tool set that increases their effectiveness, not undermines it. The solution had to be user-friendly and works both on desktop and mobile devices.

Our Challenge

We knew that lack of automation, almost no optimization and limited access to information was preventing our operations from further growth, so we had to create a fully customized tool, that saves time of our employees.

Used technologies

Java 17

Spring Boot

PostgreSQL

Google Cloud Platform

TypeScript

Next.js

MUI

Formik

Java 17

Spring Boot

PostgreSQL

Google Cloud Platform

TypeScript

Next.js

MUI

Formik

Technical solution

From the technical point of view, we decided that building a tailor-made software solution for back office process management will answer the needs of our growing organization.

Development from scratch introduces flexibility, as the tool can evolve with current business needs and best reflects preferences, requirements and specificity of each organisation.

Our approach to the process

Gathering Business requirements

In order to best tackle this business need, we started with planning a roadmap for the project.

We conducted an analysis and selected the processes in the organization that can be translated into modules of the program. This way we ensured easy, convenient and automated management of core Back-Office processes.

Design process

Then, we focused on designing a solution that would best tackle the challenge. We wanted the modules to pass information between each other, collect data and display results according to what we expected at the moment, so we had to prepare the requirements accordingly.

Since user experience is crucial, in order to make the platform intuitive and user-friendly, we tested it with real end-users.

Thanks to this, we ended up with a solution that was not only suited to our business needs, but also robust, scalable, flexible and with a clean interface.

Development phase

After the design phase, we were ready to move on to development.

We worked leveraging an iterative approach and Agile methodologies. That always gives us the comfort that the end result will be meeting the actual business need. Since high quality is a must-have, we focused on testing along the way, to make the tool bug-free and ready for implementation.

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The result

As a result, our experienced team integrated stand-alone modules into one efficient platform. It is a very robust and scalable tool, that covers plenty of Back-Office operations, such as:

absences
hr 360
project management
debt collection

Thanks to automating Back-Office processes, we managed to increase productivity and creativity in the team. As a result, the platform has a direct impact on both the performance of the organization and the bottom line.

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Our client opinion

While creating this project, we wanted not only to streamline the work of our HR, providing them with the solution they needed, but also to prepare our developers for the client-employee relationship. Thanks to this, we are able to test on a live example how our employees work as a team, eliminate the smallest mistakes and fine-tune processes without experimenting with our clients.

CO-Founder of Devapo