PKF Agility case study

Product’s Digital transformation

Overview

PKF is a leading audit firm that wanted to run a digital paperless transformation to create a tool for flexible business process management.

Overview

Goal

Main objective of the platform was to optimize and automate administrative tasks e.g. assignments related to cost documents validation, business trips, hiring, employees’ absence, termination of employment contracts, signing and assenting documents, control compliance with norms, reporting etc.

Solution

We developed the architecture of the software to create PKF Agility. Solution provides its own API which allows us to communicate with other systems, enabling integrations. This flexible tool was designed by us to manage a company’s internal business processes, including:

Cost document circulation

is used to streamline and speed up the flow of cost documents in the organization. The process allows to eliminate the paper form, so that the information transfer between various departments in the organization is significantly accelerated and automated.

Employment and onboarding

is used to systematize the hiring of an employees and prepare them to take up a new position in the organization. The process is responsible for distributing the activities/tasks associated with hiring an employee to all departments involved in coordinating the onboarding process.

Business trip

the module serves to streamline and standardize the process of business travel. Thanks to the optimization, the correct accounting of domestic and international trips has been facilitated.

The order process

thanks to this process optimization, the flow and acceptance of orders placed are significantly accelerated. By means of this process, central orders can be processed for the whole organization or for selected persons/departments.

Results

Developed solution gave control over 20 events inside the enterprise, improved employees effectiveness by 40% and provided cost optimization. Our client was able to streamline all essential processes and fix bottlenecks. As a result of process automatization and usage of OCR mechanisms, time of invoice circulation was reduced by 14 days.

This implementation had one more advantage – environmental impact. Since it was deployed the usage of paper has decreased by 40% in the company.

Used technologies

Camunda

Kafka

IBM BAW

Java

Let’s talk about how we can tailor our process to your needs

Contact us →

Our client opinion

The Devapo team was involved, among others, in developing processes such as Absences, OCR or circulation of the cost document and Timesheet modules. The PKF Agility product was successfully delivered and is used in our company ecosystem as well as implemented in external companies with potential to expand its market share.

Vice President, PKF